Checks overview

Checks define what needs to be inspected in your business and how often. Every new tenant is pre-loaded with a standard set of ~30 checks covering twice-daily, daily, weekly, monthly, and quarterly frequencies. You can add your own checks, replace existing ones, or delete those that don't apply.

Check types

Check frequencies

Manage Checks screen

The Manage Checks screen lists all checks grouped by frequency. Tap Home > Checks from the dashboard or Menu > Manage Checks from the sidebar.

Viewing checks

Checks are organised into sections: Twice Daily, Daily, Weekly, Monthly, Quarterly. Each card shows the check name, description, and a type badge (SIMPLE, COLD STORE, FOOD, WASHER).

Adding a check

1. Tap Add Check at the bottom of the screen.
2. Enter a name (e.g. "Check fire extinguisher").
3. Optionally add a description with details.
4. Choose a frequency from the pill selector.
5. Choose a type from the pill selector.
6. Tap Save Check. The check appears in its frequency group.

Replacing a check

Tap any check card to open the replace form. Changing the name, description, frequency, or type creates a new check and soft-deletes the old one. This preserves the audit trail — the old check stays in the database with a replaces_id link to its replacement.

Deleting a check

Tap the trash icon on a check card. Confirm in the dialog. The check is soft-deleted (status becomes inactive with a deleted_at timestamp).

Default checks

When a tenant is created, the following checks are automatically seeded. You can customise or remove any of them.

Twice Daily

• 🧊 Fridge/freezer temps — Log each unit, corrective action if out of range
• 🧼 Handwash stations — Stocked: hot water, soap, paper towels
• 🔪 Kitchen visual — Clean surfaces, no cross-contamination risks
• 🔥 Cooking temps — Check during service periods
• 🌡️ Dishwasher/glasswasher — Operating temp reached
• 🐀 Pest indicator check — Visual traps, droppings, gnaw marks

Daily

• 🌡️ Full temp log — All cold storage, hot hold, cooked food
• 🧹 Opening/closing clean — Checklist signed off
• 📅 Stock rotation — Date-check, FIFO, remove out-of-date
• 🤒 Staff sickness log — Any illness recorded
• 🥜 Allergen check — If menu or ingredients changed
• 🗑️ Waste area — Tidy, bins not overflowing
• 📝 Daily due diligence — All records filed

Weekly

• 🧽 Deep clean — Ovens, extraction hoods, walk-ins, under equipment
• 🧊 Fridge defrost & seals — Door seals, defrost if needed
• 🐀 Pest control — Log review and visual inspection
• 🔧 Equipment check — Any faults logged
• 📦 Supplier delivery review — Temps checked on delivery
• 🎓 Staff refresher — 5-min topic huddle
• 📏 Food probe calibration — Check against ice/boiling water

Monthly

• 🔍 Full self-audit — Mock EHO inspection
• 📄 HACCP review — Still matches actual processes
• 🥜 Allergen matrix — Full review and update
• 📚 Training records — Check all in date
• 🧽 Cleaning schedule review — Adjust if needed
• 🔧 Equipment servicing log — Service dates, PAT testing

Quarterly

• 🎓 Level 2 Food Safety refresher — Short refresher
• ✅ Supplier approval review — All suppliers approved
• 📄 Full HACCP document review — Formal sign-off
• 🗣️ Management review meeting — Documented review of food safety system

Dashboard

The home screen shows a Daily Hygiene card with a preview of today's checks (twice_daily + daily). The All Checks section lists your first 3 checks with a link to view the full list.

API reference

GET    /v1/tenants/{tenantCode}/checks              — list active checks
POST   /v1/tenants/{tenantCode}/checks              — create a check
POST   /v1/tenants/{tenantCode}/checks/{id}/replace — replace a check
DELETE /v1/tenants/{tenantCode}/checks/{id}          — soft-delete a check

All request and response bodies use snake_case keys. See the OpenAPI reference for full schema details.